Who this fits
- Self-managed HOAs and neighborhood associations collecting annual or monthly assessments
- Boards without a management company, where a volunteer treasurer runs collections
- Communities from a couple dozen households up to several hundred
- Any board that inherits a spreadsheet from the last treasurer and hopes it's right
Every household in one roster
One record per household with the owner's name, email, phone, assessment plan, status, and next due date. A quick look tells you how many households are current, how much has come in this year, and who's overdue — the three things every board meeting asks about.
- Paid, pending, and overdue at a glance
- Notes on any household for arrangements or history
- Complete payment history with dates, amounts, and method
- CSV export on Pro, so the next treasurer inherits real records, not a mystery
Assessments set up once
Create a plan for your standard annual assessment, and extra plans if your community charges different amounts — a special assessment, a smaller rate for a townhome section, or monthly instead of annual. Assign each household to the right one and the renewal dates take care of themselves.
- Annual, monthly, or one-time lifetime amounts
- Multiple assessment levels where your community needs them
- Renewal dates that advance automatically as payments land
Neighbors pay a link, not a person
Each household gets a private dues page showing the amount, the due date, and how to pay. They can pay by card there, and saving the card means next year's assessment is collected automatically — no reminder from you, no awkward conversation at the mailbox. Money goes to the association's own account through your connected payout account.
- Card payment with automatic renewal each cycle
- Households can turn automatic payment off themselves at any time
- Your own instructions for checks and drop-offs, still fully supported
- Automatic receipt after every payment, which cuts the 'did you get my check?' emails
The follow-up nobody wants to do
On Pro, DuesBox emails a heads-up a week before the assessment is due, a notice on the day, and a follow-up a week later if it's unpaid. Households already on automatic payment just get the heads-up. Every send is logged, so if a homeowner claims they were never told, the record answers it.
A community page instead of another group chat
Pro gives the association its own branded site — home, about, membership, events, and news — on a DuesBox address or your own domain. Post the meeting date, the pool rules update, or the paving schedule once, and every household has one place to check that isn't a neighbourhood social feed. The board updates it from the same dashboard it uses for collections.
- News and announcements published in a couple of minutes
- Event pages for meetings and community days, with RSVPs or paid tickets
- A public join page for new owners moving in, with board approval before they hit the roster
- Optional homeowner sign-in for assessment history and receipts
How it works
- 1Create your free account and add your association.
- 2Set up your assessment as a dues plan with its amount and cycle.
- 3Add your households and assign the plan — one by one, or by import on Pro.
- 4Connect your payout account so homeowners can pay by card and renew automatically.
- 5Send out the links and track collections from the dashboard.
What it costs
Free forever: unlimited members, dues plans, member dues pages, and manual payment records. Pro is $29/month and adds automatic card collection, automated renewal reminders, bulk import, a branded club website on your own domain, event ticketing, and a public join page. Agency is $79/month for multiple organizations and admins. New signups get 14 days of Pro to try it.
Questions people ask
- Is DuesBox a full HOA management platform?
- No, and that's deliberate. DuesBox handles the household roster and the money — assessments, payments, renewals, and records — and can give your community its own branded website (story, events, news, and a public join page) on your own domain. It does not do violation tracking, architectural review requests, or reserve studies; those still belong in a dedicated tool. Self-managed associations usually find dues collection is the part worth automating first.
- We collect one assessment a year. Does that work?
- Yes. Create an annual plan at your assessment amount and every household renews on their anniversary date. Households that saved a card are charged automatically; the rest get reminders and pay however you've told them to.
- How do we handle households that pay by check?
- Exactly as you do now, with better records. Your payment instructions appear on each household's dues page, and recording the check takes two clicks and rolls their next assessment date forward.
- Can two board members both have access?
- Yes. Invite the treasurer, the president, or whoever handles collections — everyone sees the same live roster and payment history, which matters when the board turns over each year.
- What does it cost the association?
- Free forever for unlimited households with manual tracking — on Free, homeowners who pay online cover a 5% service fee at checkout, so the association itself pays nothing and only pays when a household pays. Pro is $29/month: no homeowner-facing fee, plus automatic card collection, reminders, bulk import, and your branded community site. Agency is $79/month for multiple associations and admins. Checks and cash you record yourself are never charged a fee.