Club membership software that actually collects the dues

One roster, always current

Every member has a record with their contact details, their dues plan, their status, and the date their next payment is due. The dashboard shows how many members are active, how much has been collected, and who is renewing in the next 30 days — so you can answer the treasurer's report question in ten seconds instead of an evening.

• Active, lapsed, and pending statuses you can filter
• Renewal dates that roll forward automatically when a payment is recorded
• Notes on any member, for the details that don't fit in a field
• CSV export of your full roster on Pro, whenever you want it

Dues plans that match how your club charges

Create as many plans as you need — monthly, annual, or lifetime — with a name and a price. A club with a $25 student rate, a $60 regular rate, and a $500 lifetime option sets up all three in a couple of minutes and assigns members to whichever fits.

• Monthly, annual, and lifetime billing cycles
• Different rates for different member types
• Change a member's plan any time; their next renewal follows the new plan

Members pay their own dues, on their own link

Each member has a private dues page showing exactly what they owe, when it's due, and how to pay. They can pay by card there, and if they save the card, the next renewal is charged automatically — the same way a streaming subscription works. Members can turn automatic payments off themselves, on the same page, in one click.

• Card payment with automatic renewal every cycle
• Your own payment instructions for checks, cash, or a transfer app
• No login or password needed to pay — a member account is optional
• A branded PDF receipt emailed after every successful payment

Reminders that go out whether or not you remember

On Pro, DuesBox emails members a heads-up a week before renewal, a note on the due date, and a follow-up if the date passes. Members already on automatic payments only get the heads-up — nobody is nagged for money that's already scheduled to be collected. Every reminder is logged so the same person is never emailed twice for the same date.

A club website that comes with it

Pro gives your club its own public site — home, about, membership, events, news, and contact — carrying your logo and colours, on a DuesBox address or your own domain. You fill it in from the dashboard; there's no site builder to learn and nothing to host. New people find you, read what you're about, and join from the same place your existing members pay.

• A public join page that feeds new sign-ups into an approval queue you control
• Event pages with free RSVPs or paid ticketing, and an attendee list you can export
• News and announcements posted from the dashboard in a couple of minutes
• Optional member accounts: members sign in to see payment history, receipts, and their registrations

How it works

1. 1Create your free account and name your club.
2. 2Add your dues plans — monthly, annual, or lifetime, at whatever prices you charge.
3. 3Add your members, one at a time or by import on Pro, and assign each one a plan.
4. 4Send members their personal dues link. They pay by card and can save it for next time.
5. 5Watch the dashboard instead of the group chat. Record any check or cash payments as they arrive.

Questions people ask

Is DuesBox really free for a small club?

Yes. The Free plan has no member limit and no time limit. You can track every member, create dues plans, give each member their own dues page, and record cash or check payments without paying anything. On Free, members who pay online cover a 5% service fee at checkout — that's what keeps the plan free, and you only ever pay it when a member pays you. Pro ($29/month) removes the member-facing fee entirely and adds automatic card charging and reminders.

Can members pay by card?

Yes. Your club connects its own payout account, and members pay on their personal dues link. If a member saves their card, DuesBox charges it automatically each renewal, so you stop chasing. On Free, members pay a 5% service fee at checkout; on Pro your club absorbs standard card processing instead and members pay exactly the dues amount.

What about members who insist on paying by check or cash?

That keeps working, on every plan, with no fee at all. You publish your own payment instructions, they show on every member's dues page, and you record the payment in two clicks. The member's renewal date rolls forward automatically when you do.

Do members need to create an account?

Only if they want one. Your club gets a branded website with a public join page, event pages, and news — members and prospects can browse it without signing in, and each existing member also gets a private dues link that needs no login. Members who do sign in get an account area with their full payment history, receipts, and event registrations.

Can I move my existing member list over?

Yes. You can add members one at a time on any plan, and Pro adds bulk import so you can bring in a spreadsheet in one go. Pro also includes CSV export of your members and payment history at any time, so your records are always portable.

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