Built for member-based nonprofits without staff
- Alumni chapters, friends-of groups, historical societies, and community nonprofits collecting member dues
- Boards of three to ten volunteers with no paid administrator
- A treasurer who reports to the board and needs numbers they can trust
- Organizations currently tracking members in a spreadsheet and dues in someone's inbox
A roster the whole board can rely on
Every member has one record: contact details, dues plan, status, and next renewal date. The dashboard shows active members, money collected, and renewals coming up in the next 30 days — so the treasurer's report writes itself and two officers never keep two different versions of the truth.
- Active, lapsed, and pending statuses you can filter
- Renewal dates that roll forward automatically when a payment is recorded
- Invite fellow officers and control what each role can do
- CSV export of the full roster and payment history on Pro
Dues plans that fit how nonprofits charge
Annual membership, a monthly sustaining rate, a discounted student or senior tier, a lifetime membership — create each plan once with a name and a price, and assign members to whichever applies. Changing a member's plan takes seconds and their next renewal follows the new one.
- Monthly, annual, and lifetime billing cycles
- Unlimited plans for different member tiers
- Proration headaches avoided: renewal simply follows the plan
Members pay themselves, on their own link
Each member gets a private dues page showing what they owe, when it's due, and how to pay. They pay by card right there, and if they save the card, every future renewal is charged automatically. Members who prefer to mail a check still work fine — you record it in two clicks and their renewal rolls forward. Nobody needs a login to pay.
- Automatic card renewal every cycle, with a one-click opt-out for the member
- Your own payment instructions for checks, cash, or transfer apps
- A branded PDF receipt emailed after every successful payment
- Member accounts optional — history and receipts for those who sign in
Reminders that don't depend on a volunteer remembering
On Pro, DuesBox emails members a week before renewal, on the due date, and after a missed date — automatically. Members on automatic payments only get the heads-up, never the nag. Every reminder is logged, so no one is emailed twice about the same renewal.
A public home for your organization, included
Pro gives your nonprofit a branded public site — home, about, membership, events, news, and contact — carrying your logo and colours, on a DuesBox address or your own domain. There's no site builder to learn; you fill it in from the same dashboard where you manage members. Prospective members read about you and join from the same place existing members pay.
- A public join page feeding new applications into an approval queue you control
- Event pages with free RSVPs or paid ticketing — handy for fundraisers
- News and announcements posted in minutes
- Custom domain support when you're ready for it
How it works
- 1Create your free account and name your organization.
- 2Add your dues plans — annual, monthly, or lifetime, at whatever rates your bylaws set.
- 3Add members one at a time, or import your spreadsheet in one go on Pro.
- 4Send each member their personal dues link. They pay by card and can save it for next time.
- 5Record any check or cash payments as they arrive, and watch the dashboard instead of your inbox.
What it costs
Free forever: unlimited members, dues plans, member dues pages, and manual payment records. Pro is $29/month and adds automatic card collection, automated renewal reminders, bulk import, a branded club website on your own domain, event ticketing, and a public join page. Agency is $79/month for multiple organizations and admins. New signups get 14 days of Pro to try it.
Questions people ask
- Can a small nonprofit really use DuesBox for free?
- Yes. The Free plan has no member limit and no time limit. You can track every member, create dues plans, give each member their own dues page, and record cash or check payments without paying anything. On Free, members who pay online cover a 5% service fee at checkout — you only ever see it when a member pays you. Pro ($29/month) removes the member-facing fee entirely and adds automatic card charging and reminders.
- Does it work for both dues-paying members and one-off supporters?
- DuesBox is built for membership organizations, so recurring dues are the core: monthly, annual, or lifetime plans, each member on their own renewal date. Paid event ticketing on Pro also covers the other common case — charging non-members or guests for a fundraiser or dinner without a separate tool.
- How do board members and volunteers share access?
- You invite other officers to your organization and assign them a role. Admins can manage members, plans, payments, and the site; members see their own account only. Everyone works from the same live roster instead of passing a spreadsheet around.
- What happens to our data if we ever leave?
- Pro includes CSV export of your members and payment history at any time, so your records are always portable. Your roster is yours.
- Do our members need to be technical?
- No. Each member gets a private dues link that opens a page showing exactly what they owe and how to pay — no login, no password, no app to install. Members who want more can create an account to see payment history, receipts, and event registrations, but it's optional.